Users Depot Module (UDM) Indian Railway
Users Depot Module (UDM) Indian Railway
WESTERN RAILWAY: A PIONEER IN DIGITAL TRANSFORMATION THROUGH SUCCESSFULL IMPLEMENTATION OF USERS DEPOT MODULE
WR has successfully implemented Users Depot Module to 100% extent in Supply Chain Management.
Transactions worth Rs.237 Cr have been performed by WR which is highest in IR.
In a major boost to ‘Digital India’ initiative, Western Railway has completed 100% implementation of Users Depot Module (UDM) in all the departments. This module has been implemented with an aim to complete the digitization of supply chain management upto the consignee end and make the existing Indian Railways e-procurement System (IREPS) more informative, useful and transparent. This major accomplishment has been achieved in the backdrop of ongoing COVID pandemic, wherein, the lockdown period was fruitfully utilized & the adversity was turned into an opportunity, under the aegis & able guidance of Shri Alok Kansal – General Manager of WR.
According to a press release issued by Shri Sumit Thakur – Chief Public Relations Officer of Western Railway, Users Depot Module (UDM)enables the users of all railway departments to create Ledgers, Demands and to make online payments to suppliers through Integrated Payroll and Accounting System (IPAS) module. W. Rly completed 100% implementation of Users Depot Module (UDM) in all the departments, with the on boarding of 886 end users on the newly developed application for end users of materials. UDM is not only helpful in dynamic review of Average Annual Consumptions (AAC) but also in saving public funds by avoiding wastages by way of correct analysis of demands forecasting and increased transparency in the system. This remodeled approach also allows the users to obtain material from any Railway unit that has spare stocks. The application is also useful for the Purchase Officers as it helps them make an informed decision regarding quantities to be procured precisely, saving valuable financial resources for the railways. Additionally, previously it was difficult to obtain the consumption of materials and the stock availability with the end user. But implementation of User Depot Module (UDM) in Railways workshops, maintenance sheds, and manufacturing units has bridged this gap and all the aforementioned information about the material availability is available throughout the Railways. This allows the users to obtain material from any Railway unit which has adequate stock. As a result of this module, WR has recorded a transaction of Rs.237 Cr, till now.
Shri Thakur further informed that Western Railway realized the limitations of the previous system and suggested for an end-to-end digital platform to the Railway Board for improving the information availability and automating many labour intensive manual processes, thus facilitating decision making at different managerial stages. Railway Board agreed to the suggestions put forth by Western Railway and nominated WR in May, 2025 for conducting the trial of Beta version of UDM in the nominated depots in the first phase before implementation across all over the Indian Railways. Principal Chief Materials Manager of W. Rly was nominated as nodal officer for coordinating with all the departments of WR for the implementation of UDM. Finally, this module was given go ahead for implementation in all railways in Sept, 2025 by Railway Board after the successful trial implementation by WR.
Here’s a detailed and verified overview of the User Depot Module (UDM) — a transformative digital platform launched by Indian Railways for automating material management at the consignee/user depot level:
Contents
🚀 What Is UDM?
- User Depot Module (UDM) was developed by CRIS (Centre for Railway Information Systems) to bring digitization to user-level material activities across Railways, completing the digital supply chain from Stores Depots to final consumers. Initially deployed on 28 September 2025 across Western Railway, it’s now being rolled out across all zones.
🌟 Key Features & Functionalities
1. Material Receipt & Issue Transactions
- Enables digital recording of receipt and issue events (against purchase orders, contracts, loans, transfers, etc.), replacing traditional paper methods.
2. Daily Material Transaction Report (DMTR)
- Automatically generates DMTRs and computerized ledgers for daily transactions, greatly reducing paperwork and manual reconciliation.
3. Requisitions & Demand Forecasting
- Authorized users can place material requisitions (e.g. S‑1313/1830 forms) and access automated average annual consumption (AAC) reports to optimize procurement.
4. Gate Pass, Advice Notes, and Stock Transfers
- Consignee receipt notes, gate passes, advice slips, adjustment memos, and transfer documentation are digitally generated and signed.
5. Integration & Transparency
- UDM integrates with IPAS (Indian Railways’ payscale/accounting system), existing IMMS, and digital signature infrastructure for end-to-end traceability.
6. Advanced Reporting & Monitoring
- Users have access to exception reports, stock verification dashboards, threshold alerts, FIFO analysis, and other MIS tools to drive informed decisions.
✅ Impact & Benefits
Western Railway Success Story
- Western Railway fully implemented UDM across all departments by December 2025, with over 886 users onboarded and ₹237 crore worth of transactions processed.
Efficiency & Transparency
- Replaced manual procedures with real-time online stock tracking, material issuance, and cross-depot transfers.
- Reduced stock wastage, improved procurement decisions, and increased accountability across users and departments.
Supply Chain Digitization
- UDM closed the gap between Stores Depots and end users like workshops, sheds, and manufacturing units—allowing automatic requests to be made to any depot with available stock.
Rollout Strategy
- After successful piloting at Western Railway’s Mahalaxmi Workshop (the first zero-scrap workshop), the system is now expanding to all zones and departments nationwide.
🧠 UDM Workflow & User Access
- Users access UDM via the IREPS portal (“NEW IMMS (UDM)” login), using digital signature authentication. Each user is mapped to a Consignee Code and must register via IMMS to transact. Managers/officers have oversight and report access, while transactions are digitally approved via CRN/CRC.
📋 Summary Table
| Feature Area | Highlights |
|---|---|
| What? | Digital module for user-level material & stores management |
| Launched | 28 Sep 2025 across Western Railway, now rolling out nationwide |
| Key Capabilities | Receipts/issues, DMTR, ledgers, requisitions, gate passes, reports |
| Integration | With IREPS, IMMS, IPAS + Digital Signatures |
| Benefits | Real-time tracking, transparency, stock optimization, reduced paperwork |
| Performance (WR stats) | ₹237 Cr transactions, 886 users onboarded by December 2025 |
| Extension Plan | All railways zones, workshops, sheds, consignees under mission-mode rollout |
🔍 TL;DR
The User Depot Module (UDM) is Indian Railways’ ambitious digital initiative to transform storekeeping and material usage from user depots up to final consignment points. Developed by CRIS and launched in 2025, it replaces manual paperwork with real-time digital transactions, ledgers, and automated requisitions—enhancing transparency, efficiency, and decision-making across the railway supply chain.
Would you like insights into user manuals, onboarding steps, or how UDM integrates with procurement modules like IREPS or IPAS?