Indian Railway launches digitised online Human Resource Management System (HRMS)
HRMS will impact over 27 lakh families of serving as well as retired employees.
Move to improve efficiency and productivity of Railway system.
HRMS will increase accountability and transparency in the working of Railways
HRMS is a step towards realizing the vision of Hon’ble Prime Minister to transform India into a digitally empowered society and knowledge economy.
HRMS will have a big impact on the functioning of all the employees and will make them more tech savvy.
Indian Railway has launched completely digitized online Human Resource Management System (HRMS). Human Resource Management System (HRMS) is a high thrust project for Indian Railways to leverage improved productivity & employee satisfaction. It is a move to improve efficiency and productivity of Railway system and a step towards realizing the vision of Hon’ble Prime Minister to transform India into a digitally empowered society and knowledge economy. HRMS is expected to create a big impact on the functioning of all the employees and will make them more tech savvy.
Shri Vinod Kumar Yadav, Chairman & CEO, Railway Board has launched following modules of HRMS & User depot useful for railway employees and pensioners today via video conferencing.
Employee Self Service (ESS) module enables railway employees to interact with various modules of HRMS including communication regarding change of data.
Provident Fund (PF) Advance module enables Railway employees to check their PF balance and apply for PF advance online. Advance processing will be online and employees will also be able to see the status of their PF application online.
Settlement module digitizes the entire settlement process of retiring employees. Employees can fill their settlement / pension booklet online. Service details are fetched online and pension is processed online completely. This will eliminate use of paper and it also facilitates monitoring for timely processing of settlement dues of retiring employees.
Prior to these modules, Indian Railways has already launched other modules of HRMS like Employee Master module which stores all basic information details of Railway employee, Electronic Service Record module replacing physical Service Records storing service records of employees in digital format, Annual Performance Appraisal Report (APAR) module digitizing the complete process of writing annual performance Appraisal of all 12 lakh non gazetted Railway employees, Electronic Pass module replacing the physical paper pass, Office Order Module meant both for the issue of office Orders and updation of data on joining of new employees, promotion, transfer of employees and retirement of employees in HRMS database.
Here’s the latest on the digitized Human Resource Management System (HRMS) implemented by Indian Railways:
HRMS: Indian Railways’ Comprehensive Digital HR Platform
Overview & Development
- Developed by the Centre for Railway Information Systems (CRIS), the HRMS platform serves as a centralized, digitized HR solution for over a million railway staff across the country.
- It includes a web portal and a mobile application, allowing employees to access vital services such as salary information, leave applications, retirement benefits, service records, and more.
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Features Available via HRMS
- Employees can view their entire service profile—from date of joining, promotions, transfers, training records, to family composition and benefits eligibility.
- The app supports online issuance of e-passes and Paid Time Off (PTO), enabling paperless reservation for entitlements like free or subsidized travel.
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Adoption & Access
- Launched by Railway Board Chairman Vinod Kumar Yadav, HRMS has already consolidated profile data for approximately 93% of serving railway employees (about 11.19 lakh users).
([turn0youtube8]) - The latest HRMS version (as of mid-2025) is Version 3.3.0.20250602.1351.10715, accessible via the secure portal hosted on CRIS infrastructure.
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Summary Table
| Aspect | Details |
|---|---|
| Developer | Centre for Railway Information Systems (CRIS) |
| Launch Lead | Chairman Railway Board, Vinod Kumar Yadav |
| Coverage | 93% of serving employees (approx. 11.19 lakh) |
| Key Functionalities | Employee profile, service record, e-passes, PTO, leave, increments, etc. |
| Access Platforms | Web portal & Mobile App (iOS/Android) |
| Current Version | 3.3.0.20250602.1351.10715 |
The HRMS system marks a major shift toward digitized, employee-centric service delivery, enhancing transparency and operational efficiency across Indian Railways.
Let me know if you’d like assistance navigating the HRMS portal, understanding eligibility criteria for e-passes, or exploring specific modules!