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Procedure Regarding Transfer of Funds by YTSK to Railway Account

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Procedure Regarding Transfer of Funds by YTSK to Railway Account

Government of India (Bharat Sarkar)
Ministry of Railways (Rail Mantralaya)
(Railway Board)

YTSK Application Form in pdf Download Click Here

No.2025/TG-I/23/YTSK/Suggestions

New Delhi, dated 16.03.2025

Chief Commercial Managers,
All Zonal Railways.

(COMMERCIAL CIRCULAR NO 23 OF 2025)

Sub: Acceptance of railway dues/receipts through RTGS/ NEFT – Procedure regarding transfer of funds by YTSK to railway account.

Please refer to this office letter of even number dated 13.10.2025 (CC No. 59 of 2025) wherein in para (iv) it was informed that YTSKL may also deposit the amount through RTGS/NEFT on daily basis as per instructions issued by Accounts Directorate vide no. 2Q12/ACII/9/11 dated 08.09.2025. Northern Railway, while referring to these instructions, has informed that Accounts department of their railway has raised an objection that instructions contained in letter dated 08.09.2025 issued by Accounts Directorate of Ministry of Railways is for transferring of funds by PSUs / State Governments to Railway account and not by private parties like YTSKL.

2. The matter has been examined in consultation with Accounts Directorate of Ministry of Railways and it is clarified that as already mentioned in the instructions in Commercial Circular No. 59 of 2025, the guidelines contained in the letter no. 2012/ACII/9/11 dated 08.09.2025 are also applicable to YTSKL.

2.1. YTSKLs may, however, be advised to ensure that at the time of transferring of funds, their banks should fill “all the columns” repeat all the columns of GAR-7 challan format failing which the amount deposited by them will not get reflected against their name and issuing of tickets by YTSKLs may get hampered.

3. Necessary instructions may be issued accordingly and it may be ensured that all transactions with YTSKL should be done through RTGS/NEFT.

Sd/-
(Amit Kumar Jain)
Director Traffic Commercial (G)
Railway Board		 Sd/-
(T.D. Diwivedi)
Director Finance Accounts
Railway Board

Click Here to Download the Original Order

Source: http://www.indianrailways.gov.in/

Here’s the official procedure for the transfer of funds by Yatri Ticket Suvidha Kendras (YTSKs) into the Railway’s account, as laid out in Commercial Circular No. 23 of 2025:

Official Funds Transfer Procedure (Effective March 16, 2025)

  • YTSKs are permitted to deposit their daily revenue via RTGS/NEFT, in line with Railway Board and Finance Directorate guidelines.
  • Important: When transferring funds, the bank must complete all columns of the GAR‑7 challan format. Failing to do so may result in the deposit not being matched to the correct YTSK, potentially delaying ticket issuance.

Daily Reconciliation & Physical Deposits

In addition to or as an alternative to electronic transfer, YTSKs follow this procedure:

  1. At the end of each shift, the YTSK prints a transaction summary, outlining tickets issued, cancelled, earnings, refunds, and net payable amount.
  2. The YTSK then deposits this net amount (excluding the YTSK’s share of service charges):
    • In cash or via demand draft to the Chief Booking Superintendent (CBS), or
    • Through RTGS/NEFT, as allowed.
  3. CBS Issues a Money Receipt (MR) for the amount received—bearing multiple copies for:
    • Accounts (original),
    • YTSK,
    • CRS (Computerised Reservation System),
    • Station records.
  4. The MR and transaction summary are handed over appropriately:
    • CRS foil goes to CRS,
    • YTSK foil goes to the YTSK.
  5. CRS verifies and stamps the summary; any discrepancies are resolved before final postings.
  6. CBS sends daily station-wise deposit details along with MR copies to the Traffic Accounts Office for posting and record-keeping.

Summary Table

Step Action
1 End-of-shift print summary by YTSK
2 Deposit net amount via CBS or RTGS/NEFT
3 CBS issues detailed Money Receipt (MR)
4 MR foils distributed (Accounts, YTSK, CRS)
5 CRS verifies and stamps transaction summary
6 CBS forwards deposit details to Traffic Accounts

Let me know if you’d like help with any specific document, challan formats, or understanding how to reconcile the reports post-deposit!

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